Speaker Liaison

Have you got multiple spreadsheets? not sure which ones are up to date? having to input data into several locations and trying to keep it all updated - "excel anarchy" they call it. This is where ConferencePro can really save you time and money.

Full Speaker Management:

• Deal Memo’s / Contracts / Advancing
• Gate Accreditation
• Stage Times, Set Durations, Changeover Times
• Riders & Catering (it even includes dietary requirements)
• Performance Fees & Taxes
• Create, send and manage Purchase Orders
• Guest Ticket allocations & Lists for Gate Accreditation
• Crew Allocations & Lists
• Tech Specs – Uploaded by Agent/Speaker
• Press Photos & Biogs can be uploaded by agent/speaker
• Dressing Room Allocation and Timings
• Accommodation – Onsite and offsite
• Onsite / Offsite Transportation & Itineraries
• Vehicle details – Registrations – Live-In Vehicles – Tour buss parking lots
• Gate Entry – Select appropriate site entry gate (e.g. Production Gate, Red Gate, Blue Gate….)
• Speakers and agents can edit and upload all relevant details online using unique password access to only their information.
• Online speaker application process for unsigned acts.

Stage Management

Smooth running of your stages is key to running a great event, ConferencePro enables you to sink all your data, download tech specs for each stage and enables all your stages managers and speakers to know exactly what is going on when.

Stage Scheduling:

• Running Orders
• Onstage Times
• Change Over Times
• Drag and drop system
• Tech Specs
• Dressing Room Schedules
• NEW: Acts on multiple stages

Vendor Management

Keeping track of vendors can be time consuming and complex. With ConferencePro vendors can log in themselves to upload relevant documentation and fill in essential info direct to you r system.

• Pitch Fees & Invoicing
• Documentation; H & S Certificates, Public Insurance Certificates
• Create, send and manage Invoices
• Pitch Sizes
• Electrical Hookup details
• Staff Lists
• Vehicles
• Vendors can have unique logins to the system to enable them to upload all their certificates and documentation
• Extra Staff tickets
• Arrival / Departure times
• Trading times

Staff, Volunteers, Contractors & Stewards

Keeping track of your staff is as essential as keeping track of speakers and vendors, ConferencePro enables you to do just that.

• Compile staff lists details
• Volunteer Acquisition Forms
• Steward Management
• unique logins to the system to allow uploads of technical and legal documents to the system, as well as staff names and contact info.
• Create, send and manage Purchase Orders
• Manage Radio allocations, who has radios, set radio channels and numbers.
• create accreditation lists for your door staff

Ticketing Module - For more information click here

ConferencePro encompasses an extremely comprehensive ticketing system, to rival some of the most established ticket systems on the market. Do get in touch with us to discuss your requirements on this most critical element for your event.

Payment Gateways

• Sagepay
• Paypal, Paypal Pro, Paypal Hosted
• Google Wallet (Was Google Checkout)

Features

• Barcoded eTickets delivered as PDF’s via email
• Fully templated to match your brand/website
• Detailed ticket search
• Real time Statistics
• Refund tickets
• Resend tickets
• Offer multiple ticket types for multiple events
• Monthly direct debit purchase option (for high priced tickets)
• All data exportable as CSV files
• Online & Telephone support
• Super low transaction fees
• For more information click here

Guest Lists

Whatever your event, there are inevitably going to be guest lists, these can be time consuming to generate - not with ConferencePro. Whether your guest are from Sponsors, bands or other sources, they can be managed easily and reports generated using FestivalPro.

• Grant Logins for guests
• Assign Entry Gates
• Bar Coded Guest Tickets
• Paid for Guest Tickets
• Generate Reports for Box Office
• Real Time statistics

Confirmed Acts View

Part of the Speaker Liaison module.

Speaker Advance

This is the screen that an act or an acts agent would see when they log in to complete their advance, you can see that this can be customised to match your event branding.

Calendar View

Here we can see the calendar view. You can edit and move entires which will automatically update schedules. Calendars are available for any date fields on the system so you can view travel, production, accommodation, performances and more.

Mail Merge Function

A key part of ConferencePro is our communication engine, it enables you to email any group within the system, whether that be acts on a particular stage or crew arriving via a particular gate. Emails can be generated on the fly or loaded up via various predetermined templates, which will pre populate with data relevant to the recipient