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5 out of 5 stars
Production
Planning and executing conference setup and teardown is no small task, but with Conference Pro your logistics schedule is in safe hands. From room setups and exhibitor move in to breakdown and load out, manage teams, tasks, and timelines in one centralized conference management platform.
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4 out of 5 stars
Features
Production Calendar
Conference Pro’s drag and drop logistics calendar helps you map the full conference lifecycle, before, during, and after the event.
- Add tasks, assign responsibilities, and build clear timelines for setup, live operations, and teardown.
- Extend your schedule to include pre and post conference dates for complete planning visibility.
- Adjust and reschedule activities instantly with the drag-and-drop interface.
- Keep all conference logistics visible in one centralized calendar view.
Features
Task Management and Assignments
Easily manage conference production and logistics tasks such as AV setup, room builds, staging, or exhibitor load in.
- Assign tasks to contractors or operations teams with clear time, location, and instruction details.
- Link each task to the right team members to keep conference operations aligned.
- Provide contractors with live, up-to-date schedules of their assigned activities.
- Maintain a complete overview of all logistics work across your conference.
Features
Custom Fields for Production
Customize conference logistics tasks with flexible fields that match your event’s specific operational needs.
- Add custom fields for supplier details, delivery times, access notes, or contractor instructions.
- Use versatile field types to capture any unique conference setup data.
- Search, filter, and update tasks easily using your custom logistics fields.
Features
Crew Scheduling and Communication
Ensure every contractor and staff member knows their role and timing with clear conference logistics communication tools.
- Assign tasks via the logistics calendar or list view.
- Share live schedules by email so teams always see the latest updates.
- Send SMS messages to onsite staff and contractors directly from your conference dashboard.
Features
Integrated Build and Break Schedules
Link your conference logistics schedule seamlessly with related operational modules.
- Connect calendar tasks to contractors and operations teams.
- Show team members who they’re assigned with directly in their live schedules.
- Prevent conflicts and overlaps across contractor and staff assignments.
Features
Flexible Views and Reporting
Choose how you visualize and share your conference logistics data.
- Switch between calendar and list views to match your planning workflow.
- Export task lists for team briefings and daily operations check ins.
- Generate PDF reports for venue teams, contractors, and suppliers.
- Access insights to refine conference logistics processes and improve efficiency.
