Speakers

Every speaker, from featured keynotes to breakout contributors, benefits from ConferencePro’s elevated, VIP-level service.

KulturModet

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Dublin Irish Festival

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Features

Speaker Management

ConferencePro is an all-in-one platform built to make speaker management smoother and more collaborative for everyone involved.

  1. It brings everything together in one place — from full schedules, stage times, hotels, transport and sound checks, to contracting, accreditation, and gate scanning.
  2. You can also easily collect and manage tech specs, riders, press photos, and social media details, helping teams stay aligned and organised throughout the entire process.

Features

Accreditation & Guest passes

Help speakers and their teams enjoy a smooth, welcoming entry experience.

  1. Create customised accreditation types and guest passes, with the option to link them to donations. Make updates in real time while your event is live, so you can issue or adjust tickets whenever needed.
  2. Provide a branded e-pass that connects to Apple Wallet and Google Wallet, making access and scanning quick and convenient for everyone involved.

Features

Panel & Talk Scheduling

Get your panels and talks sorted out with our smooth scheduling

  1. Set panel and talk times, stage allocations, and changeovers
  2. Drag, drop, and easily change schedules
  3. Internal and public views for one source of truth
  4. Shareable live schedules so changes are always visible

Features

Riders and Catering

Whether it’s speakers craving green room snacks or guests with special dietary needs.

  1. Catering requests direct from speakers
  2. Reports for catering to provide exact number of meals, reducing wastage
  3. Keeping track of items your speakers and panelists need to keep them happy. 

Features

Tech Spec and photo submissions made easy

No more chasing down slide shows or audio specs with endless email threads.

  1. Speakers upload their own technical requirements, slide shows, powerpoint and photos
  2. Specs appear on stage manager schedules
  3. Can be downloaded in bulk via zip files per stage or day
  4. File directories can be shared with external partners
  5. Speaker photos automatically update onto public web pages and apps

Features

Travel & Accommodation

From international flights to preferred hotels, Conference Pro’s conference management tools track all speaker travel and accommodation details so presenters arrive on schedule, prepared, and are ready to engage.

  1. Log hotel rooms used with the number of guests
  2. Add notes, check in times and room sizes to the itinerary
  3. Create room lists for each hotel
  4. Easily share rooms needed and guest names in a live feed for hotels

Features

Onsite and Offsite Transportation Plans

Coordinate conference transportation with ease using Conference Pro’s integrated transport and driver scheduling tools.

  1. Assign drivers for speaker, VIP, or staff pickups and drop-offs
  2. Select vehicle types such as sedans, limo's, lambourghinis or shuttles for each transfer
  3. Use a drag-and-drop interface to manage drivers, passengers, and locations in one place
  4. Share live driver schedules automatically via SMS or mobile updates

Features

Payments and Presenter fees

Stay on top of speaker fees and conference payments with our built-in financial tracking for speaker management.

  1. Speaker fee summaries help you monitor budgets across sessions or the full conference
  2. Track honorariums per event or per speaking engagement
  3. Include per diems, travel stipends, or equipment and AV costs
  4. Schedule payment dates with a calendar view for finance teams
  5. Create purchase orders and store invoices against each speaker or supplier

Features

Contracting

Eliminate contract admin headaches with Conference Pro’s centralized contract management for conference organizers. Draft, send, sign, and store all agreements securely in one place for clear, compliant conference management.

  1. Create smart contract templates that adapt to each speaker, sponsor, or exhibitor
  2. Send contracts for electronic signature with secure PDF copies
  3. Countersign, withdraw, or bulk download agreements anytime
  4. Send contracts in bulk to selected speaker, sponsor, or partner groups

Features

Vehicle and Parking Management

Whether it’s speakers, exhibitors, staff, or VIP guests, Conference Pro simplifies conference parking management from planning through onsite operations

  1. Track vehicle registrations and space requirements
  2. Manage allocations for cars, shuttles, buses, or exhibitor load-in/out vehicles
  3. Monitor parking passes requested, issued, and used
  4. Maintain live visibility of vehicles currently onsite at your conference venue

Features

Conference Entry Simplified

Avoid check-in bottlenecks with Conference Pro’s streamlined credential and access management, ensuring speakers, staff, and partners always have the right conference passes.

  1. Speakers and stakeholders can request access passes with simple approval workflows
  2. Self-service updates and digital delivery of passes before and during the conference
  3. E-ticket and credential management handled directly by speakers or exhibitors
  4. Live scanning with Conference Pro’s advanced check-in system
  5. Apple Wallet and Google Wallet support for all conference badges and tickets
  6. One credential can link to catering or access control systems without duplicate passes
  7. Restrict access to certain areas based on the access type

Features

Call for Speakers

Conference Pro streamlines call for speakers and application management, making it easy to collect, review, and progress submissions within your conference management workflow.

  1. Create fully customizable submission forms with tailored questions
  2. Collect files, availability, headshots, abstracts, and bios in one place
  3. Review, score, and approve speakers or exhibitors collaboratively
  4. Generate live export lists for selection committees or external reviewers
  5. Seamlessly move accepted submissions into contracting, scheduling, and event planning modules

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